If your Notion looks beautiful and your week still feels scattered, the problem usually isn't "more pages."
It's that tasks, content ideas, client follow-ups, and cash notes live in four different places — so every Monday you reopen the same question:
What am I actually looking at this week?
ChatGPT is open in another tab. That doesn't help if nothing tells you which prompt belongs to which row.
Content: Name · Channel · Status (Idea → Hook locked → Draft → Edit → Scheduled → Published) · Publish date · Hook · CTA · Proof · URL.
Proof is required on purpose: a real experience, number, or case for every piece. Cheapest anti-hallucination guard there is, because you fill it before asking an LLM to draft anything.
Clients: Name · Stage (Lead / Meeting / Proposal / Quote / Contract / Active / Collecting / Closed) · Next action · Next date · Amount hint · Temperature. Next action is a verb with an implied deadline — "Thu send quote," not "follow up."
Money: Name · Type (In / Out / Expected in / Expected out) · Amount · Date · Category · Proof. Weekly cash sense only — not tax filing, not a replacement for real books.
Rebuild in ~20 minutes (no live duplicate link)
A lot of "Notion templates" assume a one-click duplicate.
That fails when you want the structure inside your own workspace, under your own permissions, without inheriting someone else's clutter.
So the practical approach is:
- Create a root page: Weekly Ops Board
- Add the four databases with explicit properties
- Add weekly views (This Week Board / Publish Pipeline / Touch this week / This Week Ca ## A simple weekly rhythm
- Monday: 25m board cleanup + pick today's 3
- Wednesday: 40m content slots
- Friday: 20m light cash sketch
- Sunday: 25m review, lock next week
110 minutes. No second brain museum. No 40 linked databases.
What a wired prompt looks like
Role: Weekly ops coach for a solo operator. Goal: from the Inbox/Doing list below, pick exactly 3 tasks to finish today.
Input: available minutes, this week's 3 goals, and the current Tasks rows (Name | Status | Priority | Due | Area | Est. min).
Rules: select exactly 3, label everything else defer / delegate / delete, prefer P0 and near deadlines and revenue-critical work, and keep the sum of est. minutes at or under 80% of available time.
Output: today's 3 with est. min and a one-line why, a defer list with reasons, and which rows to flip to "Today" in Notion.
Two details make it usable: the 80% capacity rule (without it the model hands you a 9-hour day), and that last output line — every AI turn has to end as a row edit inside the board, not a paragraph in a chat window you'll never reopen.
Also: replace only the placeholders. Rewriting the Rules section is how you get mush. And check facts, money, dates, and names before anything goes out — AI output is a draft.
Soft CTA
If you want the full Markdown schema + prompt slots + a filled example week as a downloadable pack, I published it as Solo Weekly Notion Ops Board + AI Prompts ($9):
https://routinekit.gumroad.com/l/vnlmtc
Prefer to try before buying? Free sample (Tasks schema + 3 prompts):
https://routinekit.gumroad.com/l/alxurc
Unofficial template — not affiliated with or endorsed by Notion Labs, Inc. Not financial or tax advice.
— RoutineKit
I'm the maker. Questions about property choices or "how do you avoid Notion bloat?" welcome in the comments.
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- Paste a small prompt library (pick-today's-3, stuck-task breakup, content batch, Friday cash sketch, Sunday review)
- Replace example rows with your real week
The dashboard page is just a callout (this week's 3 goals + a do-not list) plus those four linked views. One scroll shows tasks, people, content, money. That's the whole point.
A minimum weekly schema (not an aesthetic dashboard)
For solo founders and freelancers, I've found four databases are enough:
| DB | Job |
|---|---|
| Tasks | What ships this week |
| Content | Publish pipeline |
| Clients | Next action, not a full CRM |
| Money | Cash in / cash out sketch |
Two shared properties do most of the work:
-
Week— Select: Last week / This week / Next week -
AI Prompt— Text: which prompt slot you used on this row (T-1, C-2, ...)
That Week select is the trick. Every dashboard view filters on Week = This week, so the board empties and refills itself instead of growing into a graveyard. And the prompt slot means the model isn't a random chat — it's wired to the board.
Skip relations on day one. You can add them in week three if you still want them. (You usually don't.)
The properties that actually earn their keep
Tasks: Name (start with a verb — "Send quote") · Status (Inbox / Today / Doing / Waiting / Done / Canceled) · Priority (P0-P2) · Due · Area (Sales / Delivery / Content / Ops / Learning) · Est. min · Actual min.
Waiting separates "I'm blocked on me" from "I'm blocked on someone else's reply" — completely different problems on a Friday.
