Selecting the proper HRMS system would aid companies in managing their employee data, payrolls, attendance, leaves, and other Human Resources operations in an effective way. But every HRMS system does not offer all the same functions.
Indians need to take into account statutory payrolls, Employee Self-Service, reports, and state-wise compliance. This article provides a comparison between 10 different HRMS software available in India and helps you choose the right one for your business.
What Is HRMS Software?
HRMS Software is an automated computer software system that assists organizations in managing and maintaining employee data, automating various human resource processes from hiring through to exit.
Typical HRMS software stores all the data related to employee data, attendance, leave, payroll, onboarding, performance management etc. In some platforms, it could also encompass recruitment, engagement, workforce analytics, and accounting integration.
Difference between HRMS and Payroll Software
Payroll software is mainly about computing salary, making salary deduction, preparing payslips and payroll reports. HRMS software includes a wide range of HR functions which apart from payroll also includes attendance, leaves, recruitment, onboarding and performance management.
Companies which require management of more than one HR process in a single software will find it more beneficial using an HRMS software instead of payroll software.
HRMS Functions Needed for Indian Companies
Prior to making the comparison of software, find out which functions you need in your company.
- Salary management: Salary processing, deductions, payslip generation, reimbursements, and payroll reports.
- Compliance with laws: PF, ESI, professional tax, TDS, form 16, and other forms related to these issues.
- Attendance and leave: Shift schedule management, calculation of overtime, integration with biometric devices, attendance correction, and leave approval.
- Employee self-service: Payslips, leave balance, personal details, and other HR documents available for viewing.
- On boarding and off boarding: Documents management, on boarding procedures, asset management, and off boarding.
- Performance management: Performance appraisals, goal setting, feedbacks, and performance review.
- Reporting and analytics: Number of employees, attendance statistics, payroll cost, and workforce reports.
- Integration: Integration with financial software, ERP software, biometric devices, recruitment software, and other business software.
Availability of each function differs depending on a vendor and subscription plan, make sure that required functions are available prior to making decision.
Advantages of Using HRMS Software
HRMS software can enhance the management of day-to-day operations by HR department employees.
1. Reduced manual tasks
Workflow automation can eliminate the necessity to have different spreadsheets for attendance, leaves, employee information, and payroll input.
2. Consistent payroll processing
HRMS can help in keeping all the necessary information about employees centralized and can automate payroll calculation process. Nevertheless, the results should be checked before processing salary.
3. Employee self-service
Employees will be able to make leave applications, view their payslips, change allowed personal information, check balance of leaves without consulting HR each time.
4. Enhanced reporting and decision making
The managers will be able to make informed decisions based on the consolidated reports.
- Ease of growing your business
A good HRMS can help your company grow in terms of increased employees and processes without having to increase your manual administrative tasks accordingly.
Top 10 HRMS Software in India
Below is the list of platforms offering different ways of handling HR tasks. The best choice will depend on company size, needs, budget, and other factors.
1. GetBiz HRMS
Companies seeking HRMS solutions like managing employees, managing leaves, attendance workflows, etc.
Features worth considering:
- Management of employee data
- Handling leave requests
- Managing attendance
- HR reports and storing employee data
- Integration options
Companies can check how well this tool supports their HR workflows in managing employees on a daily basis.
Check if advanced payroll, compliance, recruiting, performance management, and integration tools are available before making a decision.
Ask the vendor directly. Prices may differ depending on the number of employees and chosen modules.
2. greytHR
Indian companies that value payroll processing, attendance, leaves, and statutory compliance.
Key features:
- Payroll processing & payslips
- Attendance and leave management
- Employee self-service portal
- Payroll related to compliance workflows
- HR reports and employee record management
With a payroll emphasis, it is a pertinent choice for companies that want to have a more streamlined process in their payroll function. Verify if the existing plans offer everything required for HR modules, integration, and reporting. Get in touch with the vendor for pricing. For a business wanting to minimize manual processes in payroll.
3. Zoho People
Zoho People is an HR management tool tailored to small and medium-sized businesses that allows them to simplify their HR processes, manage employees’ data and workflows as per their needs.
Features include:
- Management of employees databases
- Management of leaves and attendance
- Management of employees performance
- Employees self-service
- Workflow automation and integration capabilities
Provides flexible HR workflow and integrations with other business apps. Businesses should make sure about payroll specifics for India, existing integrations, and features included in plans. Costing is dependent upon selected plans and add-ons.
4. Darwinbox
Darwinbox is an all-in-one HR management platform for mid-size and big companies having complicated needs in workforce management. It allows managing employees’ life cycle, recruiting new talent, development of employees, etc.
Features include:
- Core HR and employees’ life cycle management
- Workforce analytics
- Performance and talent management
- Recruitment and onboarding
- Employee engagement tools
Advantages: Coordinates HR process across departments and locations. Requirements for implementation, training, configuration, and overall costing need to be assessed. Costing is usually customized based on companys needs.
5. HROne
HROne is a comprehensive HR management system designed for companies to help them coordinate employee data, payroll, attendance, recruitment, and performance management operations.
Features:
- Employee data management
- Payroll and attendance process flow
- Leave management
- Recruitment and onboarding
- Performance management and HR analytics
Facilitates HR operations by helping streamline processes and reducing dependency on individual systems. Companies should ensure that module availability, payroll processing options, integrations, and implementation support are included. The cost can be obtained from the software vendor.
6. factoHR
factoHR is an HR and payroll management system catering to organizations requiring employee management, attendance management, payroll processing, and HR mobility.
Features:
- Payroll Management
- Attendance & Shift Management
- Leave Management Processes
- Employee Self Service
- Performance Management and Reporting
Integrates multiple HR processes into a single software solution and will be useful for shift or dispersed workforces. Organizations must ensure biometric compliance, mobility options, reporting capabilities, and included modules in the pricing plans. Pricing can be verified from the vendor.
7. Zimyo
Zimyo is an HR management software built specifically for small and mid-size businesses that want to make their employee management and HR administration easy and convenient.
Features:
- Core HR & Employee Information
- Payroll & Attendance Management
- Leave Management
- Performance & Engagement
- HR Analytics & Reporting
Facilitates combining several HR processes for employees into one unified system. The business needs to check what is included in every plan and whether the necessary integration is available. Quotations can be received from the vendor. Growing companies wanting to have a unified HR management system.
8. Pocket HRMS
Pocket HRMS is an HR automation software designed to help organizations automate their payroll processes, attendance, employee administration, and other HR functions. It integrates payroll process features along with wider features of employee management.
Features:
- Payroll processing and statutory payroll process workflow
- Attendance and leave management
- Employee data and self-service portal
- Recruitment and onboarding
- Performance management and reporting
Enables centralized HR administration and payroll process management. Companies need to check the latest compliance, integration possibilities, mobility features, and implementation support. Cost depends on the chosen package.
9. Spine HRMS
Spine HRMS is an HR and payroll management system designed for organizations that require structured employee administration and payroll processing. It supports routine HR operations and provides reporting capabilities for payroll and workforce administration.
Key Features:
- Payroll processing
- Employee information management
- Attendance and leave administration
- Statutory payroll reporting
- HR and payroll reports
Suitable for organizations with established payroll procedures and administrative requirements. Businesses should confirm the current product configuration, user experience, cloud or deployment options, and integrations. Pricing is available through the vendor.
10. Keka
Keka is an integrated HR and payroll solution that is meant to serve small and medium-sized enterprises. The software will assist your organization in managing employees’ information, payroll, attendance, performance, recruitment, and onboarding using HR processes.
Features:
- HR Core and employee files
- Payroll processing
- Attendance and leave management
- Performance management
- Recruitment and onboarding process
Integrates employee management with payroll and performance management, thus allowing for coordination of various HR functions. The organization can consider the pricing by employees, modules included, customizability and other issues in determining the best option. Current prices are available from the vendor.
Conclusion
A proper HRMS software is not just a set of features; it is a solution to real challenges faced by your company. A small company with only one concern like payroll management can have quite a different set of needs from a big company having multiple offices with different shift patterns.
You can start by defining your key features, pick two or three best platforms that meet your needs, and then compare their prices and installation requirements. Testing payroll and compliance processes using real-life data is also recommended.
Proper evaluation is what will help you choose an appropriate HRMS for your company and its future growth.
