SAP Signavio doesn't publish prices. The official pricing page tells you to contact sales. That's deliberate, and it's why every Signavio renewal conversation starts from zero - you have no anchor for what "reasonable" looks like.
This post decodes the Signavio licensing structure based on public sources, prospect conversations, and the patterns that show up across teams evaluating alternatives. It won't give you a single number (anyone who quotes you a single number is guessing), but it will give you the structure you need to compare quotes meaningfully and estimate before you ask.
If you're past the estimate stage and looking for a way out without losing your workspace, the free Signavio .sgx converter and migration playbook cover that side of the decision.
The Three Eras of Signavio Pricing
Pre-2021: Standalone SaaS
Before the SAP acquisition, Signavio sold like a typical mid-market BPM SaaS product:
- Per-user, per-month pricing
- Tiered by user role (modeler vs reviewer vs viewer)
- Annual contracts with a small multi-year discount
- Quote-based, but reasonably consistent across customers of similar size
Reported list prices in this era ran in the €50-150 per modeler per month range, with reviewer and viewer tiers significantly cheaper. A 50-person workspace with ~10 active modelers and ~40 reviewers might land in the €20-50K annual range.
Nobody loved the contact-sales motion, but the structure was understandable.
2021-2023: Transition Under SAP
After SAP closed the acquisition in early 2021, the rebrand to SAP Signavio took ~18 months. During this transition period, existing customers largely kept their original contract structure on renewal. New customers started seeing the SAP enterprise pattern: longer sales cycles, more stakeholders, bundled offers.
2024-2026: Full SAP Enterprise Model
The current state. SAP Signavio is sold as part of the SAP Business Transformation Suite. What that means in practice:
- Contact sales for everything. No published prices, no self-service tier.
- Bundled deals. Signavio rarely sold standalone anymore - typically packaged with SAP Process Intelligence (formerly LANA), sometimes with adjacent SAP licenses.
- Enterprise contract terms. Multi-year commits, MSAs, procurement workflows that take months.
- Volume-based pricing. Tied to SAP's broader commercial framework, where your existing SAP spend influences the Signavio quote.
The shift isn't unique to Signavio - it's the standard pattern when a focused SaaS product gets absorbed into a megasuite.
What's Actually in a SAP Signavio Quote
Based on what teams report seeing in renewal quotes, the line items typically include:
Process Manager (the BPMN modeler)
The core product - what most users think of as "Signavio." Priced per modeler license. Reviewers and viewers have separate tiers, often cheaper but still licensed per seat.
Collaboration Hub
The read-side portal where stakeholders consume published process models. Sometimes included, sometimes a separate line item depending on the contract era.
Process Intelligence
The process mining product (formerly LANA Labs, acquired by Signavio in 2021, then folded into SAP Signavio). Priced based on data volume and number of process miners. Often bundled into Signavio quotes whether you need it or not, especially for SAP customers using S/4HANA event data.
Process Insights
A newer offering that uses pre-built SAP process content for benchmarking. Often included in larger SAP-stack deals.
Process Transformation Suite
The full bundle - Manager + Collaboration Hub + Intelligence + Insights + Governance. This is increasingly the default offer for new enterprise deals, even when the customer only needs the modeler.
SAP Build Process Automation overlap
SAP also sells SAP Build Process Automation (formerly SAP Workflow Management). These products have overlapping capabilities with Signavio for execution-side workflow. Some quotes try to bundle both, which can double-count what you're actually using.
Why Your Quote May Have Climbed
If your renewal quote is meaningfully higher than your current spend, here's what to check:
You moved from per-user to bundled pricing. If your old contract was a clean per-modeler deal and your renewal proposes Process Transformation Suite, you're paying for capabilities you may not use.
You're being right-sized to SAP's customer benchmark. SAP commercial teams price based on company size and total SAP spend, not just the Signavio capabilities you actually need. A €5K per-month deal can become a €15K per-month deal because that's what "a company your size" pays in SAP's framework.
Process Intelligence got added. Signavio Process Intelligence is a powerful product, but it's also expensive. If your team primarily models BPMN and doesn't need process mining tied to SAP execution data, you may be paying for it anyway.
Multi-year discounts evaporated. Your previous contract may have included transition-period multi-year discounts that don't carry forward.
Strategic pricing. SAP knows that switching costs are high (the .bpmn export is lossy, the .sgx converter is new and not widely known), so renewal quotes often reflect that leverage.
How to Estimate Before the Call
SAP won't give you a number until they've talked to you. You can estimate before that:
Rough order of magnitude
For a mid-sized workspace (20-100 active users mixing modelers, reviewers, and viewers), expect SAP Signavio pricing in the €30K-€150K annual range, depending on:
- Modeler count (this drives the bulk of the cost)
- Whether Process Intelligence is included
- Your organization's overall SAP relationship
- Geographic region (US deals tend to run higher than EU)
For enterprise-scale workspaces (500+ users, multiple business units, SAP-integrated process mining), six-figure annual deals are common.
What to ask the account team
- Modeler count and tier breakdown. What does the per-license price look like for modeler vs reviewer vs viewer?
- Standalone Manager pricing. If you only want Process Manager (no Intelligence, no Hub bundle), what does that cost?
- Multi-year vs annual. What's the discount for a 3-year commit?
- Process Intelligence opt-out. Can you remove it from the quote if you're not using SAP execution data?
- True usage data. Ask SAP for your actual modeler count over the past 12 months. If you're paying for 50 modeler seats but only 18 are active, that's a negotiation lever.
Comparable benchmark
Mid-market BPM tools without the SAP overhead typically run in the €5-30 per-user per-month range. Self-service tools with transparent pricing (Crismo's free tier, Lucidchart's flowchart pricing, draw.io's $0) anchor the low end. Enterprise platforms with dedicated process intelligence (Celonis, IBM Process Mining) sit at the high end.
The SAP Signavio Process Manager modeler tier alone, stripped of bundled Intelligence and viewer licensing, often comes in at the upper end of mid-market BPM pricing - but rarely at enterprise process-mining tier prices. The bundling is what drives the larger numbers.
The Real Cost: Not Just the License
License fees are the visible cost. The hidden costs that actually drive evaluations:
- Procurement cycle time. SAP enterprise contracts take weeks to months to renew. That's calendar time your team spends on procurement instead of process work.
- Implementation overhead. SAP's deployment model assumes consultants. For teams that just want to model, that overhead is dead weight.
- Change management. SAP Signavio updates ship on SAP's release schedule, with the testing and approval rituals that imposes.
- Vendor management overhead. Multi-vendor SAP relationships require account managers, MSAs, security reviews. A standalone tool from a focused vendor often eliminates this.
- Training and modeler licensing churn. As team composition changes, swapping licenses in an enterprise contract is harder than in a self-service tool.
For smaller teams, these hidden costs frequently exceed the license cost difference between SAP Signavio and a focused alternative.
When SAP Signavio Pricing Is Worth It
This post focuses on teams evaluating alternatives. To be honest about when SAP Signavio pricing pencils out:
- You run on S/4HANA. SAP Signavio Process Intelligence with S/4HANA event data is genuinely powerful. If process mining tied to SAP execution is core, you're paying for an integration that no alternative can match.
- Your organization has a strategic SAP-everywhere mandate. Bundling discounts and unified procurement may make the math work differently for you.
- You need DMN, CMMN, simulation, and the full suite breadth. Some alternatives don't cover all of these.
- You have regulatory constraints that mandate SAP infrastructure. Some financial services and government customers need a specific vendor profile.
If none of those apply, the math usually favors a focused alternative.
The Migration Path
If your renewal quote doesn't justify itself, the friction has historically been the lossy .bpmn export. Signavio's built-in BPMN export strips the structured glossary, all 41 metadata field definitions, exact docker waypoints, lane geometry, revisions, and cross-diagram links. Without those, "migrating" means re-modeling years of work from scratch.
The .sgx workspace archive preserves all of it. The free Signavio .sgx to BPMN converter parses that archive directly - currently in closed beta, request access via the form on the converter page. The migration playbook covers the 6-phase process from inventory through decommissioning.
If you're earlier in the decision process and want a feature-by-feature comparison with citations from Signavio's own documentation, the Crismo vs Signavio and Crismo vs SAP Signavio pages cover that ground.
A Note on This Pricing Information
SAP doesn't publish Signavio pricing, so everything in this post is reconstructed from public sources, prospect conversations, and patterns reported by teams evaluating alternatives. Your actual quote will depend on factors specific to your organization that we can't see from outside.
If you have access to a recent SAP Signavio quote and want to sanity-check it against an alternative, the comparison pages above include the relevant feature mapping. For a direct conversation about your specific situation, request access via the converter waitlist and mention your workspace size in the email - we'll respond within 48 hours.
