How to Write a Demand Letter Without a Lawyer

Every year, Americans leave billions of dollars on the table in unresolved disputes simply because they don't know what to do next. The good news: you don't need a lawyer to fight back. A formal demand letter — written correctly — resolves the majority of consumer disputes before they ever reach a courtroom.

What is a Demand Letter?

A demand letter is a formal written notice that you send to a person or company stating:

What they did wrong
What you are owed
A deadline to pay or respond before you file a lawsuit

Courts treat demand letters as proof that you attempted to resolve the dispute in good faith. Judges in small claims court routinely ask: "Did you send a demand letter?" If the answer is no, your case looks weaker.

The 5-Part Structure That Works

1. Your Information and the Date

Include your full name, address, and the date at the top. This establishes the record.

2. The Recipient's Information

Address it to a specific person — a manager, owner, or corporate officer — not just "To Whom It May Concern." Named individuals are more likely to act.

3. A Clear Statement of Facts

Describe what happened in factual, unemotional language. Dates, amounts, and specific events. No insults, no threats of violence.

4. The Legal Basis (Optional but Powerful)

Cite the relevant law. For landlord disputes, cite your state's security deposit statute. For consumer refunds, cite the FTC's Merchandise Rule. This signals to the other party that you know your rights.

5. A Specific Demand and Deadline

State exactly what you want (a refund of $X, a repair completed, etc.) and give them 10–14 days to respond. After that, state clearly you will file a lawsuit in small claims court.

How to Send It

Certified Mail with Return Receipt is the gold standard. The green return receipt card is the legal proof a judge wants to see. Email alone is often insufficient.

What Happens Next

Most disputes resolve within days of receiving a professional demand letter. Companies and landlords know the cost of a small claims court appearance (attorney fees, lost time, a public judgment) far exceeds the cost of just paying you.

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Originally published at lettercraft.pro/blog/demand-letter-without-lawyer