WordPress has a powerful editor, but many content teams prefer writing in Notion. The collaboration features, database views, and familiar interface make it a natural fit for managing blog content. The challenge is bridging the gap between where you write and where you publish.
This guide shows you how to use Notion as a full content management system for WordPress — from setting up your editorial database to automating the publish pipeline with Notipo.
Why Use Notion Instead of the WordPress Editor?
- Real-time collaboration — Multiple people can edit the same page simultaneously. WordPress doesn't support this natively.
- Database views — See all posts in a board (Kanban), table, calendar, or gallery view. Filter by status, category, author, or any custom property.
- Templates — Create reusable page templates so every post starts with the same structure.
- Comments and mentions — Leave inline comments, mention team members, discuss edits without leaving the document.
- Offline editing — Notion works offline and syncs when you reconnect.
Setting Up Your Editorial Database
The foundation of your Notion CMS is a database where each row represents a blog post. Duplicate the Notipo blog template which has everything pre-configured.
Required Properties
- Name (Title) — The post title
- Status (Select) — Controls the pipeline: "Post to Wordpress," "Publish," "Update Wordpress," "Ready to Review," and "Published"
- Category (Select) — Auto-populated from your WordPress categories
- Tags (Multi-select) — Auto-populated from your WordPress tags
- Slug (Text) — The URL slug for WordPress
- Featured Image Title (Text) — Text rendered on the auto-generated featured image
- SEO Keyword (Text) — The focus keyword for your SEO plugin
- WordPress Link (URL) — Auto-filled after syncing
Organizing Content with Database Views
- Board view — Columns for each status. Drag cards between columns to trigger actions.
- Table view — See all posts with every property visible. Great for bulk editing.
- Calendar view — Visualize your publishing schedule by date.
- Gallery view — Preview posts with their featured image titles.
The Content Pipeline
The Status property drives your entire publishing workflow:
- Draft — You're writing. No action taken.
- Post to Wordpress — Notipo syncs content, images, and metadata to WordPress as a draft. Status auto-changes to "Ready to Review."
- Ready to Review — WordPress draft is ready. Review and preview.
- Publish — Notipo publishes the draft live. Status changes to "Published" and the WordPress Link updates.
Need to update a published post? Change the status to "Update Wordpress" and Notipo re-syncs while keeping the post live.
What Notion Blocks Convert to WordPress
Notipo converts these Notion blocks to native WordPress Gutenberg blocks:
- Paragraphs, headings (H1-H3), and inline formatting
- Bulleted lists, numbered lists, and to-do lists
- Images (uploaded to your WordPress media library)
- Code blocks (with language identifier for syntax highlighting)
- Quotes, dividers, and table of contents
- Bookmarks and embedded links
SEO Optimization from Notion
Fill in the SEO Keyword property and Notipo automatically configures your WordPress SEO plugin — focus keyword, SEO title, and meta description. Supports Rank Math, Yoast SEO, SEOPress, and All in One SEO. Your posts are SEO-ready the moment they sync.
Getting Started
Using Notion as your WordPress CMS takes less than 5 minutes to set up. Create a free Notipo account, connect Notion and WordPress, and start publishing.
Originally published at notipo.com/blog/notion-as-wordpress-cms
